MALTA POLICE

Data Protection Unit

politika għall-protezzjoni u privatezza tad-data

Id-data personali li tiġi proċessata mill-Pulizija ta’ Malta hi primarjarment regolata mill-Att dwar il-Protezzjoni u l-Privatezza tad-Data (Kap. 440 tal-Liġijiet ta’ Malta) u minn avviżi legali li joħorġu minn dan l-Att, b’mod partikolari AL 142 ta’ l-2004 Regolamenti ta’ l-2004 dwar il-Protezzjoni u l-Privatezza tad-Data (Proċessar ta’ Data fis-Settur tal-Pulizija) 2004. Dan japplika għad-data miżmuma kemm f’format manwali kif ukoll elettroniku.

Data personali tirreferi għal informazzjoni li direttament jew indirettament tidentifika persuna naturali minn fatturi fiżiċi, fiżjonomiċa, mentali, ekonomiċa, kulturali jew soċjali . Data personali sensittiva hi data personali li tiżvela r-razza/ oriġini etnika, fehma politika, twemmin reliġjuż jew filosofiku, sħubija fi trade union, saħħa jew attivita’ sesswali.

Għan għall-ġbir tad-data:

      Il-Pulizija ta’ Malta tiġbor data sabiex taqdi il-funzjoni kif definiti fil-Kodiċi Kriminali (Kap. 9) u l-Att dwar il-Pulizija (Kap. 164), u skond l-obbligi legali Ewropej u Internazzjonali li marbuta bihom Malta skond leġislazzjoni Ewropea u ftehim ma’ Terzi Pajjiżi li tagħhom Malta hi firmatarja.

Riċevituri tad-Data:

Id-data hi proċessata minn membri tal-Pulizija ta’ Malta u l-impjegati ċivili tagħha. Id-data tista’ tiġi skambjata ma’ awtoritajiet oħra legalment kostitwiti li għandhom funzjoni ta’ infrurzar ta’ liġi kif ukoll Agenziji tal-Infurzar tal-Liġi barranin. Data personali tista’ tiġi żvelata lil dipartimenti tal-gvern u lil terzi persuni li jista’ jkollhom aċċess għad-data tiegħek skond kif awtorizzati mil-liġi. Id-drittijiet taċ-ċittadin huma salvagwardjati mil-leġislazzjoni tal-Protezzjoni u l-Privatezza tad-Data kif ukoll permezz tad-dixxiplina interna li għaliha huma sottomessi l-membri tal-Pulizija ta’ Malta u uffiċċjali pubbliċi li jiksru l-liġi, skond il-Kodiċi Kriminali (Kap. 9).

Drittijiet tiegħek:

Is-suġġett tad-data huwa ntitulat li, bla ħlas, ikun jaf x'informazzjoni qed iżomm u jipproċessa dwaru il-Pulizija ta’ Malta; min għandu aċċess għaliha; kif qegħda tinżamm aġġornata; u x’inhi tagħmel il-Pulizija sabiex tonora l-obbligi tagħha taħt l-Att dwar il-Protezzjoni u l-Privatezza tad-Data. Dan japlika kemm għall data li tinżamm fuq il-computer kif ukoll f’files manwali.

L-Att dwar il-Protezzjoni u l-Privatezza tad-Data jelenka l-proċeduri formali sabiex jiġu mwieġba talbiet għal tagħrif dwar is-suġġett tad-data, liema proċeduri huma segwiti mill-Pulizija ta’ Malta. Talbiet għal dan it-tagħrif isiru bill-miktub u jiġu ndirizzati lill-Uffiċċal għall-Protezzjoni tad-Data. Mat-talba is-suġġett tad-data jrid jissottometti wkoll dettalji ta’ identifikazzjoni bħal Numru ta' l-Identita`, isem u kunjom u ndirizz.  F’każ li l-Pulizija ssib diffikulta` dwar l-identita`, is-suġġett tad-data jista’ jiġi mitlub biex jibagħat kopja tal-karta ta’ l-identita`, tal-liċenzja tas-sewqan jew b’mod partikolari suġġetti tad-data li mhumiex residenti f’Malta, kopja tal-passaport.

Il-Pulizija ta’ Malta hi mpenjata li tipproċessa dawn it-talbiet fl-iqsar żmien possibbli u fi żmien raġonevoli sakemm ma jkunx hemm raġuni valida għal dewmien fl-għoti tagħha. Meta t-talba ma tistax tiġi pproċessata fi żmien raġonevoli, is-suġġett tad-data jiġi nfurmat bil-miktub u mogħti r-raġuni għala.

F'każ li l-informazzjoni personali hija żbaljata jew skaduta, is-suġġett tad-data għandu d-dritt li jitlob li l-informazjoni tiġi ammendata, imħassra jew li ma tintużax.

Dawn il-proċeduri jistgħu jkunu sottomessi għal talba lil-Kummissarju Dwar id-Data, li għandu id-dritt legali li jara l-korrettezza tal-proċeduri u tar-risposta li jkunu ingħataw.

Sigurezza tad-Data:

Il-Pulizija ta’ Malta għandha il-mezzi fiżiċi, elettroniċi, maniġerjali u proċeduri dixxiplinarji adekwati li jipproteġu l-informazzjoni minn aċċess mhux awtorizzat, li jassiguraw il-korettezza tad-data u ta’ l-użu xieraq ta’ l-informazzjoni.

Kontrollur tad-Data:

Il-kontrollur tad-data tal-Pulizija ta’ Malta hu l-Kummissarju tal-Pulizija li jista jiġi kkuntattjat kif ġej:

Bil-Posta:

Kummisarju tal-Pulizija
Uffiċċju tal-Protezzjoni tad-Data
Pulizija ta’ Malta
Kwartieri Ġenerali
Floriana CMR 02

Tel:             22942196, 22942816, 22940000

Fax:            21255834

Email:        dpu.police@gov.mt

Ħinijiet ta’ l-uffiċċju:

Mit-Tnejn sal-Ġimgħa: 9am sal-5pm
Is-Sibt: 9am sat-3pm
Magħluq il-Ħdud u Festi Pubbliċi

 

Data Protection Policy

Personal data that is processed by the Malta Police is regulated primarily by the Data Protection Act (Chapter 440 of the Laws of Malta) and legal notices emanating under this Act, in particular LN 142 of 2004 (Processing of Personal Data in the Police Sector  Regulations 2004).  This applies to data that is held in both manual and electronic formats.

Personal data refers to information that directly or indirectly identifies a natural person through physical, physiological, mental, economic, cultural or social factors. Sensitive personal data is that personal data that reveals race/ ethic origin, political opinions, religious or philosophical beliefs, membership of a trade union, health or sex life.

 Purpose/s for collecting data:

The Malta Police  collects data for the carrying out of its functions as outlined in the Criminal Code (Cap. 9) and in the Police Act (Cap. 164) , and according to its European and International legal obligations arising from EU legislation and agreements with Third Countries to which Malta is signatory.

Recipients of data:

Data is processed by members of the Malta Police and its civilian employees. Data may be exchanged with other legally constituted authorities having policing / enforcement duties and foreign Law Enforcement Agencies . Personal Data may also be disclosed to other Government departments and third parties, who may also have access to data as authorized by law.  The citizen’s rights are safeguarded by the Data Protection legislation as well as by the internal discipline to which members of the Malta Police are subject, and to sanctions against public officers in breach of the law as outlined in the Criminal Code (Cap.9).

The rights of data subject:

Data subjects are entitled to know, free of charge, what information the Malta Police holds and processes about them and why; who has access to it; how it is kept up to date; and to what the Police is doing to comply with its obligations under the Data Protection Act. This applies to both computer or manual filing systems.

The Data Protection Act sets down a formal procedure for dealing with data subject access requests, which the Malta Police follows. Requests for access to personal information by data subjects are to be made in writing and addressed to the Data Protection Officer.  The identification details such as ID number, name and surname and address have to be submitted with the request.  In case the Police encounters identification difficulties, one may be required to submit a photocopy of an identification document such as the Identity Card, driving licence or passport,  this is applicable in the particular instance when data subjects are residing outside Malta.

The Malta Police aims to comply as quickly as possible with requests for access to personal information and will ensure that it is provided within a reasonable time, unless there is good reason for delay. When a request for access cannot be met within such a reasonable time, the reason will be explained in writing to the data subject making the request.

All data subjects have the right to request that their information be amended, erased or not used in the event the data is incorrect.

Such procedures may also be the subject of a complaint to the Data Protection Commissioner who has the legal right to overview the correctness of procedures and replies submitted.

Data Security:

The Malta Police has in place appropriate physical, electronic, managerial and disciplinary procedures that protect the information from unauthorised access, the maintenance of data accuracy and the appropriate use of information.

Data Controller:

The Malta Police Data Controller is the Commissioner of Police, who may be contacted through:

Post:

 

The Police Commissioner

Data Protection Unit

Malta Police

General Headquarters

Floriana CMR 02

 

Tel:             22942196, 22942816, 22940000

Fax:            21255834

Email:        dpu.police@gov.mt

 

Office hours:

Monday – Friday: 9am to 5pm

Saturday: 9am to 3pm

  Closed on Sundays and Public Holidays

 

• Click here to download a copy of the Subject Access Request
• Click here to download a copy of the Subject Access Request (Police Criminal Record)

 

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